FACILITY USAGE AGREEMENT
GENERAL STATEMENT
This policy applies to all facilities, for all activities, and for all groups that use ALL STAR SPORTS ARENA Programs/Facilities both on site and off
RESERVATIONS
Please call Jenny Kirk at 479.750.2600 to make your reservation
ALL STAR SPORTS ARENA FACILITY GUIDELINES
(All policies MUST be initialed and submitted prior to this agreement taking effect)
The ASSA reserves the right to sell any and all merchandise provided by our store and/or our contractors. Groups wishing to use The ASSA MAY NOT sell merchandise on our property. Initial _____
The ASSA will keep any and all concessions – unless arrangements are made prior to the event occurring. Initial _____
NO Outside Food or Drinks are allowed to be brought into The ASSA. Initial _____
NO UNATTENDED CHILDREN will be allowed throughout the facility. Initial _____
Parents that allow their children to be left unattended MAY be asked to leave the ASSA property. Initial _____
Outside Organizations MUST supply their own balls. We can provide equipment for additional charges. Initial _____
ILLEGALLY parked cars will be towed without warning. NO EXCEPTIONS! Initial _____
“QUALITY ASSURANCE CLAUSE” Section:
Due to the unique nature of our facility and business, we REQUIRE outside organizations to administer QUALITY events. Ultimately EVERY event held in our facility will reflect on our organization. MANY patrons do not realize when an outside organization runs an event. A poorly run event effects our business.
QUALITY ASSURANCE CLAUSE #1: Outside Organizations ARE REQUIRED to submit a schedule of events for our front office staff to utilize. Initial _____
QUALITY ASSURANCE CLAUSE #2 Outside Organizations ARE REQUIRED to have AT LEAST one supervisor for their events to answer customer questions. Initial _____
QUALITY ASSURANCE CLAUSE #3 Event schedule MUST BE UPDATED hourly and submitted to our staff. Initial ______
FEE FOR FACILITIES
|
Entire Facility* (excludes use of the Fitness Center and Track) |
$500 an hour or $4,000 a day |
|
Basketball Court |
$30 an hour |
|
Volleyball Court |
$25 hour |
|
ONE Soccer Field |
$50 |
|
ONE Day for the Fitness Center |
$5 a visit |
|
Cheerleading Area (Limited availability) |
call 479.750.2600 for rates |
|
Birthday Party |
(click here) |
|
Convention/Exhibitor Rate |
.99 cents a square foot per event |
*ASSA Fitness Center members always have the right to enter the ASSA Fitness Center during Fitness Center Hours.
Event Management Services (If you would like our highly experienced staff to manage or assist your organization in running your event - contact Kurt at 479.200.6699 or e mail ozarkjuniors@hotmail.com
$10 an hour per staff member
All organizations will pay the direct cost for repair of facilities or replacement of equipment resulting from damage during the sponsored activity. Initial _____
SCHEDULING PROCEDURES
All meetings and activities sponsored by an outside organization must be on the All Star Sports Arena Calendar. All activities must be completely scheduled and fees paid no later than two weeks prior to the activity. Failure to be on the calendar and to pay fees will result in the cancellation of the event.
All reservations will require completing the Facility Request form. (click here)
The ASSA requires the following information:
· The name of the activity
· Sponsoring group
· Date, time, place
· Location desired
· Opening and closing times.
· Special arrangements required (e.g. tables, chairs, mikes)
· Anticipated attendance number and age range
· Person in charge; phone number; address
· Signature
After receiving a request for usage of any facility, the Facility Schedule Coordinator will then coordinate all requests with other ASSA departments that are responsible for some aspect of the proposed event such as security, building administrators, maintenance, etc.
In the event a contract or usage agreement is required for the requested space, it must be signed BEFORE any reservation is confirmed.
The completed registration form MUST be submitted to the REGISTRAR no later than two weeks before the event. The activity WILL NOT be confirmed until this form has been completed. If the registration form has not been received, the activity will automatically be canceled.
All changes or cancellations in reservations must be given to the REGISTRAR one (1) full week in advance. If less notice is given, the ASSA will not be responsible for arrangements which cannot be changed or rearranged. The sponsoring organization WILL be billed for any costs of preparing for the activity, and/or other charges which cannot be canceled.
In order to ensure a proper family atmosphere and a safe environment for ALL ASSA patrons, staff, and contractors, The ASSA reserves the right to administer any Arena policies needed to ensure a safe and positive environment.
For additional information on usage of the ASSA, please contact the REGISTAR, Jenny Kirk at 479.7500
*THE ALL STAR SPORTS ARENA RESERVES THE RIGHT TO REMOVE ANY PERSON FROM THE FACILITY FOR BEHAVIORAL PROBLEMS. Initial ____
*THE ALL STAR SPORTS ARENA RESERVES THE RIGHT TO CANCEL ANY EVENT, AT ANY TIME, IF IT IS DEEMED INAPPRORIATE OR UNETHICAL FOR A FAMILY ORIENTED CHRISTIAN ORGANIZATION. Initial _____
Reservation Request Form (click here)
